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LOOP Safari Gravel Series: Terms and Conditions

1. Event Registration:

All Participants must complete the registration process via the official event website Registration fees are non-refundable and non-transferable.

2. Age Restrictions:

Participants must adhere to the age requirements specified for each race category. Parents or legal guardians must provide consent for Participants under the age of 18.

3. Trail Choices:

Participants are responsible for selecting a trail suitable for their fitness and skill level. Changes to selected trails are not allowed on the day of the event.

4. Safety Regulations:

All participants must wear appropriate safety gear, including helmets. Follow designated routes and obey traffic laws during the event.

5. LOOP ZONE Access:

Access to the LOOP ZONE area is granted to Participants and their accompanying family members who have registered for the Ultimate Experience on the day of the event.

6. Race Village Access:

Access to the Race Village area is granted to both Spectators, Participants and their accompanying family members.

7. Kids Racing Adventure:

Parents or guardians must supervise children participating in the Kids Racing Adventure. Children must wear appropriate safety gear.

8. Rent-a-Bike Services:

Rent-a-Bike services are subject to availability and are provided on a first-come, first-served basis. Rental Participants are responsible for the proper use and care of the rented equipment.

9. Weather Conditions:

The event is subject to weather conditions. In the case of extreme weather, the event may be postponed or canceled. No refunds will be issued in such cases.

10. Event Photography and Videography:

As a Participant or a Spectator, the event organizers inform you that there will be photography and videography at the Safari Gravel Series which will be used for promotional and marketing activities. By entering into the Event premises and agreeing to participate in the Safari Gravel Series events, you consent to the use of your image and likeness in these photographs or videos.

If you do not wish to be photographed or videotaped, please inform any of the staff of the event organizers or the photographers. The event organizers will make an effort to avoid capturing your image or likeness, but they do not guarantee that you will not appear in promotional or marketing materials. If your image is captured and you would like the same taken down from any media whatsoever, please contact the event organizers through The event organizers shall take all reasonable steps to take down your image within the shortest time possible.

Please be aware that if you post any photographs or videos taken at the Safari Gravel Series on any media whatsoever, you are granting the event organizers permission to use those photos or videos for promotional and marketing purposes.

11. Cancellation Policy:

The event organizers reserve the right to cancel or postpone the event due to unforeseen circumstances. In such cases, Participants will be informed, and efforts will be made to reschedule, as reasonable as possible.

12. Liability:

Participants understand and acknowledge the inherent risks associated with cycling events and agree to participate at their own risk. Event organizers, sponsors, and partners are not liable for any injuries, damages, or losses incurred during the event.

13. Code of Conduct:

Participants must adhere to a code of conduct promoting a positive and respectful atmosphere. Any violation may result in disqualification.

14. Termination of Participation:

Event organizers reserve the right to terminate the participation of any individual violating these Terms and Conditions or engaging in unsafe behavior.

15. Privacy Policy:

At the Safari Gravel Race Series, we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information when you register for participation in the event.

Information We Collect

Participant Information: We collect your full name, email address, phone number, gender and date of birth to facilitate registration as Participants.


Use of Information

Event Access: The collected information is used to provide you with access to participate in the Safari Gravel Race Series events.

Event Communication: Participants who agree to future communication will receive updates related to the Safari Gravel Race Series.


Data Protection Security: We take appropriate measures to ensure the security of your data and prevent unauthorized access.

Sharing: We do not share your personal information with third parties, except for the purpose of providing access during the event.

Your Choices

Communication Opt-out: Participants can opt out of future communications at any time by updating their preferences or contacting us.


Data Deletion: Participants can request the deletion of their registration data by contacting our support team.


Changes to Privacy Policy

We may update this Privacy Policy to reflect changes in our practices. Participants will be notified of any significant changes.

16. Indemnity:

All Participants agree to indemnify the organizers of the Safari Gravel Race Series, their partners, directors and employees against any and all losses suffered by the Participants as a result of taking part in the event.

17. Governing Law:

These Terms and Conditions are governed by the Laws of Kenya.

18. Contact Us:

If you have any questions or concerns regarding the Safari Gravel Race Series, please contact us at



By registering for the LOOP Safari Gravel Series, Participants acknowledge that they have read, understood, and agree to abide by these terms and conditions.

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